WCX Connect Planner - WCX 2020 Contract for Exhibit Space

Company Contact:

The following contact information is collected for internal purposes. Please note that this is the individual who will receive all planning and informational correspondence for the show.

*Job Title

*First Name

*Last Name

*Email

*Phone Number

( ) - x

International

Fax Number

( ) - x

International

*Address Line 1

Address Line 2

*City

*State/Province

Or

*Postal Code

*Country

Or

Bill To Contact:

The following information will be used when generating invoices.

Same as Internal/Contract

Job Title

*First Name

*Last Name

*Email

*Phone Number

( ) - x

International

Fax Number

( ) - x

International

*Address Line 1

Address Line 2

*City

*State/Province

Or

*Postal Code

*Country

Or

Onsite Contact:

The following information will be used for internal purposes only.

Same as Internal/Contract

Job Title

*First Name

*Last Name

*Email

*Phone Number

( ) - x

International

Onsite Contact Cell Phone

( ) - x

International

Directory and Listing Info:

The following information will be used in the printed show directory. The deadline to ensure inclusion is February 24, 2020.

*Company Name

*Company Phone Number

( ) - x

International

Fax Number

( ) - x

International

Same as Internal/Contract Address

*Address Line 1

Address Line 2

*City

*State/Province

Or

*Postal Code

*Country

Or

*Company Web Address

*Online Company Description

(chars left: 600)

This description will be visible online and in the WCX Mobile App ONLY.

*Print Company Description

(chars left: 350)

Please enter your 50 word company description to be published in the print program. The deadline to update your information to be included in the print materials is February 24, 2020.

*Categories

Booth/Pricing Details:

EXHIBIT FEE: $54.00 USD per NSF

Fee Includes:

Draped 8’H back wall and 3’H side rails (excluding Islands or bulk space)

Booth identification sign (excluding Islands or bulk space)

(12) One-day Full Conference Exhibitor Personnel Passes per standard 10’x10’ (100 sqft) (Includes access to the exhibit hall before/after show hrs if necessary, and technical sessions)

(6) One-day Full Conference Employee Passes per standard 10’x10’ (100 sqft) (Includes access to the exhibit hall during show hrs, and technical sessions)

Company listing and profile in either the printed Event Guide* and/or electronic Exhibitor Directory as applicable (*contract, profile and payment must be received prior to print deadline(s) if applicable.

*Booth Size

ft x ft = sq ft

Refer to the floor plan and indicate booth number choices in order of preference. The exhibit space will be assigned by SAE according to the SAE Exhibition Rules and Regulations and in the best interest of the Exhibit, Event, and SAE overall.

Click here to view the Floor Plan

*Choice 1

Choice 2

Choice 3

Exhibit Information:
EXHIBITOR MOVE-IN
Friday April 17 8:00 a.m. - 4:30 p.m.
Saturday April 18 8:00 a.m. - 12:00 p.m.
Sunday April 19 DARK DAY
Monday April 20 8:00 a.m. - 4:30 p.m.
All exhibits must be fully installed by 4:30 p.m., Monday, April 20, 2020.

EXHIBIT HOURS - *Subject to Change
Tuesday April 21 8:45 a.m. - 4:30 p.m.
Wednesday April 22 8:45 a.m. - 4:30 p.m.
Thursday April 23 8:45 a.m. - 3:00 p.m.

EXHIBITOR MOVE-OUT
Thursday April 23 3:00 p.m. - 10:00 p.m.
Friday April 24 8:00 a.m - 1:00 p.m.

Terms and Conditions

Completion and submission of this form constitutes agreement of accompanying Terms and Conditions.

PAYMENT TERMS: Minimum 50% deposit must be made upon receipt of invoice. Exhibitor must remit balance of exhibit fee by December 23, 2019. For all agreements executed after December 23, 2019, Exhibitor must pay 100% of the total exhibit fee.

CANCELLATION: In the event of an exhibition space cancellation, SAE must receive written notice of such cancellation. If more than one-hundred and twenty (120) days prior to the opening day of the exhibition, then SAE shall retain a service charge equal to 50% of the rental cost of the space. If a cancellation takes place less than one-hundred and twenty (120) days of the opening day of the exhibition, the exhibitor is liable for 100% of the rental cost of the space.

In the event of an exhibit space reduction; SAE must receive written notice of such reduction. If more than one-hundred and twenty (120) days prior to the opening date of the exhibition, then SAE shall retain a service charge equal to 50% of the rental cost of the space not used.

SAE Show Management reserves the right to move, consolidate or to otherwise make changes of the exhibit floor should it be necessary for the best interest of the Exhibition. This could potentially involve relocating initially selected exhibit space up to thirty (30) days prior to move-in or the start of the event.

NO REFUNDS WILL BE ISSUED AFTER DECEMBER 23, 2019.

Click here to view the Exhibit Terms and Conditions

*Exhibitor agrees to the Terms and Conditions that accompany this contract

Please enter the name of the individual responsible for signing the Exhibit Space Rental Agreement

*First Name

*Last Name

*Job Title

*Email Address

*Phone Number

( ) - x

International

After you click the submit button below you will receive a confirmation email with a link to your completed contract via email. You will pay for your booth space on the following screens.